SYSTEM FOR MARKING GOODS
How to join the electronic waybill system?
List of certified EDI providers. Facing the need to service the “Electronic Form” EDI system, Belblankavyd Publishing House has temporarily stopped registration of new users. However, please, find the terms and conditions of joining the system as well as the current price list on http://bbv.by (see tab “About the system” – “How to join”).
Goods marking is a large-scale project intended to ensure transparency of the national economy and “whitening” of the market. The marking guarantees to the customer that the product is authentic, and protects the EAEU market from low-quality goods. The manufacturer/importer labels every product item with a unique DataMatrix marking code which confirms product authenticity when scanned.
Who is responsible for goods marking with identification means in Belarus? Where the actual information can be learned?
Decree of the President of the Republic of Belarus dated June 10, 2011 No. 243, 2.6, nominates RUE “Belblankavyd Publishing House” the operator of the system of goods marking with unified control marks or means of identification. For technical support of goods marking, visit www.datamark.by, where you can find documents, marking procedures and other information. Should the provided sources fail to answer a question, feel free to contact the support service by any suitable channel. The matters of law application to goods marking with means of identification shall be commented by the Ministry of Taxes and Duties. For official comments, visit nalog.gov.by.
What is a marking code? What data is contained within?
The marking code contains unique information about every product item. It is represented as a GS1 DataMatrix 2D barcode and consists of the following data blocks:
- GTIN (Global Trade Item Number): 14 numerical characters generated by GS1
- Individual trade item serial number: 13 characters (20 characters for photography accessories) generated by the Belarusian operator (SIS “Electronic Mark”)
- “Crypto-tail”: digital signature (4-digit verification key + 44-digit verification code (88 digits for footwear)) generated by the operator (SIS “Electronic Mark”)
How to describe a product correctly?
Before a marking code, every product shall be assigned GTIN (Global Trade Item Number), which can be obtained from Association for Automatic Identification GS1 Belarus upon product registration in the Goods ePASS Databank. Once extended data are correctly entered into the Goods ePASS Databank, the datasheet is automatically submitted to SIS “Electronic Mark” which will relieve from the need to describe the product again, in the marking system. A marking code may be ordered from the Belarusian operator after the product datasheet is successfully registered in the Electronic Mark system.
How to submit data on a shipment to a Russian consignee?
Shipment of marked goods to a Russian company shall be reported to SIS “Electronic Mark”. The information shall be automatically transmitted to the Russian operator and be available to the consignee through the Chestny ZNAK system.
How to convert and print a marking code?
A marking code, once obtained, shall be converted and printed. There are following options to choose from:
- Find a GS1 DataMatrix generator or a label maker on the Internet yourself.
- Ask your recording system developer or a third-party goods marking software developer/hardware supplier to tune and set the GS1 DataMatrix
- Contact Belblankavyd Publishing House or any other marking service provider: Beltamozhservice, Bremino group, Ferenzgroup, Astron, etc.
What is GTIN?
Global Trade Item Number is used for unique identification of a product on the market. The GTIN is applied onto the product packaging as a barcode. The basic principle of the international automatic identification system says that products with differing properties (grade, weight, type, colour, model, size, etc.) shall be assigned different codes (trade item numbers), so that every product has its own unique GTIN (barcode).
I have 13-digit GTIN, while your system requires 14 digits. What shall I do?
GTIN may consist of 8, 12, 13 or 14 digits, according to the kind of goods. Therefore, GTIN number under GS1 standards may be maximum 14 digits long, with preceding zeroes added to fill missing spaces on the left. Thus, a 13-digit GTIN shall have an added “0” in the beginning.
I am registered in SIS “Electronic Mark” for footwear, but want to mark photography accessories. What shall I do?
How to correct counterparty’s data?
Email new counterparty’s data in a written form to the support service at firstname.lastname@example.org.
How to recover a password for Electronic Mark personal account?
Email to the Electronic Mark support service at email@example.com to have the old password deleted and a new one set.
How to add a new user to the Electronic Mark system?
Download a form for registration, alteration, deleting of user accounts. Complete the form on your letterhead and email it to the support service at firstname.lastname@example.org.
There is an error in goods description. What to do?
Contact Goods ePASS Databank to amend the goods datasheet.
How to order an SSCC?
There are two options to order (register) an SSCC: Option 1: Complete a step-by-step form on Aggregation tab in the Electronic Mark personal account. Option 2: Use API orders/add method.
How to order a marking code?
To order a marking code through a personal account, follow the step-by-step procedure described in Goods Turnover Agent User Guide, 4.2 Order Codes, or use API orders/add method.
How to get a marking code for a Russian GTIN of a product not subject to mandatory marking in Belarus?
Record the Russian GTIN in the Goods ePASS Databank. Thereafter the GTIN owner shall nominate the Belarusian marking system operator, Belblankavyd Publishing House, as a product subaccount, in the Chestny ZNAK information system.
Code order error: “Duplicate”
Technical fault on the Russian operator side. Repeat the order.
Can a shipment be cancelled if the status is “Shipped”?
Yes. To cancel the shipment, email its ID and the reason for cancellation to the support service at email@example.com.
Can a shipment be cancelled if the status is “Accepted”?
No. The shipment is already accepted by the counterparty.
Can a shipment to a Russian consignee be cancelled if the status is “Pending acceptance”?
To cancel the shipment, email its ID and the reason for cancellation to the support service at firstname.lastname@example.org. Instruct the consignee to reject all marking codes while accepting the shipment in the Chestny ZNAK system personal account. Thereupon the shipment can be cancelled.
How to cancel a shipment if the status is “Error”?
Email the shipment ID and the reason for cancellation at email@example.com.
Shipment error code: 14
Verify marking codes of the shipment: a previously shipped item might have been listed. Provided that, cancel the current shipment and add a new one excluding the faulty code.
Shipment error code: 18 or 06
The consignee is not signed up for Chestny ZNAK. Cancel the shipment and repeat it after the consignee is registered.
How to verify a DataMatrix code?
What is GLN?
Global Location Number is a unique GS1 number (key) for unambiguous, accurate and short reference to both a company as a whole and its individual subdivisions or sites that are not independent legal entities: subsidiaries, industrial sites, separated or remote departments or offices (accounting, procurement, sales department, wholesale warehouse, delivery/transfer site, separated building or premises in a building, etc.). To get GCP/GLN, contact GS1 Belarus (www.gs1by.by).
How to get GTIN?
Contact GS1 Belarus (www.gs1by.by) and follow the established procedure.
How to create ePASS?
Contact ePASS and submit an application for product e-passport.
Who operates the marking system in Belarus?
Decree of the President of the Republic of Belarus dated 10.06.2011 No. 243 on goods marking, 2.6, nominates RUE “Belblankavyd Publishing House” the marking system operator.
What are the marking system tasks?
The main marking system capabilities are:
- Marking code generation; acquisition, collection, transmission, receiving, processing, registration, supervision, storage, retrieval and accumulation of data in the scope defined by regulations and marking system guides
- Performing as a national component of the goods marking information system provided for by the Agreement
- Providing authorised bodies, businesses and individuals with information
- Data exchange and communication with the national goods marking system operators of the EAEU member states
What is registered by the marking system?
The marking system registers data on unified control marks, protected physical media, protected physical media of identification means, protection marks, marking codes, identification means and their circulation, as well as information about the goods subject to marking with unified control marks or means of identification and turnover thereof.
Which goods the marking system is applicable to?
The lists of goods subject to marking with unified control marks or means of identification, which goods are registered by the marking system, are defined by Decree No. 1030 dated 29.07.2011 of the Council of Ministers of the Republic of Belarus “On the goods subject to marking” (as amended by Resolution of the Council of Ministers of the Republic of Belarus No. 230 dated 22.04.2021) and relevant Resolution of the Council of the Eurasian Economic Commission.
Who has access to the marking system?
Access to the marking system is granted to the system users and authorised bodies, and to other legal entities and individuals in the scope of providing open access information via Electronic Mark mobile app and/or Operator’s website.
Which information systems the marking system interacts with?
To perform its tasks, the marking system exchanges data and communicates with other information systems (sources) in accordance with regulations and/or Operator’s solutions approved by the Ministry of Taxes and Duties and the Ministry of Finance.
How to use the Electronic Mark system?
The system users and authorised bodies can interface with marking system applications by Web (personal account graphic interface) and API (software-based interaction).
What are the requirements for a marking system user workstation?
There are following requirements for a marking system user workstation:
- SSE2 processor (minimum: Intel Pentium 4/Athlon 64 or later; recommended: 2-core or better)
- RAM (minimum: 2 GB or more; recommended: 4 GB or more)
- Storage space 250 GB or more (free space at least 350 MB)
- 4 × USB ports or more
- 1920×1080 or better display
- Windows/Linux OS (minimum: Windows 7+ / Ubuntu 14.04 (64-bit version) + / Debian 8+/openSUSE 13.3 +/ Fedora Linux 24 + / Mac OS X 10.9+; recommended: Windows 10 / Linux 18.1)
- Chrome, Firefox or similar browser (latest version)
- Communication link:
- 5 Mbps persistent/on-demand connection
- Communication encryption (TLS/VPN/CNA)
- 2D scanner to read ECC 200 2D barcodes
- DataMatrix ECC 200 or similar label printer
Which functional information systems does the marking system include?
The marking system includes the following functional information systems:
- SIS “Electronic Mark”
- AS “Control of Legality of Goods” product authentication system
What is the Electronic Mark system intended for?
SIS “Electronic Mark” fulfils tasks and functions related to marking of goods other than articles of apparel, clothing accessories and other furskin articles.
What does the Electronic Mark system consist of?
SIS “Electronic Mark” consists of the following functional systems:
- System for goods marking with unified control marks
- System for goods marking with means of identification
- Goods marking data retrieval system
What information is freely accessible in the Electronic Mark?
The information about protection mark buyer, marking code (identification means), its sale date, the use of unified control mark (control (identification) mark), application of identification means, protected physical media, protected physical media of identification means, protection mark (information about the goods labelled with the identification means, protected physical media, protected physical media of identification means or protection mark), or annulment thereof is freely accessible. Further, open access information includes the contents of the list of mandatory data on the marked goods contained within the marking system and made accessible to the customers and other concerned legal entities and individuals, including through information services within the national components and the integration component of the goods marking information system, approved by resolutions of the EEC Council on the implementation of goods marking with identification means. The open access information from the making system is provided on a free-of-charge basis via the Internet (Operator’s website) or Electronic Mark mobile app.
Who and how can get confidential information from the Electronic Mark system?
Confidential information can be provided by the marking system on a free-of-charge basis according to system user/authorised body privileges (data access rights). A system user can access information about turnover/circulation stages (of marks, goods, marking codes) the user took part in (submitted and/or received data in the marking system), as far as the marking system has been reported to. An authorised body can get information upon a written request or through access to the system data in the scope and by the method defined by relevant specifications and agreements between the Operator and the authorised body, and by means of a special software application of SIS “Electronic Mark”.
What is the product authentication system intended for?
Automated product authentication system AS “Control of Legality of Goods” fulfils tasks and functions provided for by Belarusian and EAEU regulations related to marking of goods classified as articles of apparel, clothing accessories and other furskin articles with protected physical media of identification means (control (identification) marks with RFID tags):
- Issuing of protected physical media of identification means
- Recording of circulation stages of protected physical media of identification means (distribution, return, transfer, discarding, etc.)
- Distribution of RFID tags for protected physical media of identification means
- Communication and data exchange with national goods marking information systems of the EAEU member states
- Information disclosure to authorised bodies and other concerned legal entities and individuals
- Other functions and services provided for by regulations and agreements with system users and authorised bodies
What is the system operating time?
The marking system operates via the Internet on the following schedule:
- User data receiving and processing: 24/7/365, with service breaks
- Data output to authorised bodies, system users and other concerned legal entities and individuals: 24/7/365, with service breaks
When system performance is monitored?
System performance is monitored:
- 00 to 20.00 on weekdays in attended mode (by the administrator on duty)
- 00 to 8.00 on weekdays, 0.00 to 24.00 on weekends and public holidays in unattended mode (a failure is automatically reported to an Operator’s supervisor in charge, to take corrective measures)
When user registration and support is available?
- Application receiving: 24/7/365
- Application processing: 8.00 to 20.00 on weekdays
- Query receiving and registration: 24/7/365
- Query processing: 8.00 to 20.00 on weekdays, 10.00 to 16.00 on weekends and public holidays
What are the system operating modes?
The marking system operates in two modes: test mode and commercial mode. The commercial operating area is separated from the test mode area.
What is the test mode intended for?
The test mode of the marking system is intended for software development and maintenance by the Operator, software testing (including of user’s local systems), user training, production process debugging and adjustment by system users, integrated tests. In addition to marked goods turnover agents, the test mode may involve system integrators, software developers, hardware developers, etc. (the Customers). There are no requirements to Customer registration. All Customer’s activities in the test area, including obtaining test marking codes, shall be provided by the Operator on a free-of-charge basis.
Shall I pay for marking codes in the test area?
No. Codes ordered in the test area are provided for free.
What is the marking code price (product identification code issued by a EAEU member state)?
According to the price list, 0.03 BYN (excl. VAT).
What is the price of a protected physical media (18×18 mm)?
According to the price list, the price of a protected physical media 18×18 mm is 0.02 BYN (excl. VAT).
How can Russian consignee learn about my shipment?
The consignee shall be registered in the Chestny ZNAK system to receive your shipment for acceptance in the personal account.
Who is the national marking system operator in Kazakhstan?
JSC Kazakhtelecom is the goods marking and tracing operator in Kazakhstan.
Who is the national marking system operator in Russia?
Perspective Technologies Development Center (PTDC) is the marking operator and the developer of the Unified national track & trace digital system, Chestny ZNAK.
Who is the national marking system operator in Armenia?
Center for Research in Perspective Technologies – Armenia, LLC is the operator of goods labelling with identification means.
Who is the national marking system operator in Kyrgyzstan?
Alfa Telecom CJCS is the operator of goods labelling with identification means.
What is the Belarusian marking code for dairy products?
The marking code contains unique data for every product item and is represented as a GS1 DataMatrix 2D barcode. The Belarusian marking code consists of the following data blocks:
- 14-digit GTIN (Global Trade Identification Number) generated by GS1
- 8-digit individual serial number of the product item generated by the Belarusian operator (SIS “Electronic Mark”)
- 4-digit verification code generated by the Belarusian operator (SIS “Electronic Mark”)
What is the price of a marking code?
According to Resolutions of the Council of Ministers of the Republic of Belarus No. 311 dated 04.06.2021 “On determining the cost” and No. 767 dated 28.12.2021 “On changing the resolutions of the Council of Ministers of the Republic of Belarus”, the price of a marking code is 0.017 BYN (excl. VAT).
How to get protected physical media of identification means (stickers) for dairy products?
Belblankavyd Publishing House produces and distributes protected physical media of identification means (stickers) for dairy products at 0.02 BYN apiece according to the Price List. To order stickers, fill the respective order form. For details about production, distribution and acceptance of stickers, see the Terms and Conditions of Use, chapter 5. The sticker distribution office is located at 12a Babushkin Str., 220024 Minsk. Tel.: +375 44 513 18 77
What is the UCM labelling system intended for?
The system of goods labelling with unified control marks (UCM) ensures compliance with UCM labelling regulations:
- Issuing of UCMs
- Recording of UCM circulation stages (distribution, return, transfer, discarding, etc.)
- Other functions and services provided for by regulations and agreements with system users and authorised bodies
How to store and transport shoes returned by the customer with absent or damaged identification means?
Follow steps 1 through 9 of the Guidelines for storage, transportation and distribution of goods subject to labelling with control marks or identification means, approved by Resolution of the Ministry of Taxes and Duties of the Republic of Belarus No. 17 dated 03.05.2021 (the Guidelines). Step 1. Accept the shoes. Step 2. Issue a confirmation document – Unmarked Goods Acceptance Certificate (see the form in the Guidelines) (the Certificate). The Certificate must be signed by the seller and the buyer (or their representatives) and have available documents enclosed (sales receipt or other purchase confirmation documents, copy of the sale agreement, etc.). Step 3. The day the Certificate is issued transport the shoes to the storage place together with the Certificate and hard-copy (optionally – electronic) waybill. Step 4. Store the unmarked shoes together with the Certificate, separated from other goods. Step 5. Order a marking code in the Electronic Mark system. Label the shoes. Step 6. Now the shoes may be offered for sale.
Means of Identification
Unified Control Marks